VDRs that entered the market just a short time ago have already turned into spaces convenient during deal-making. Being invented for fulfillment of merger and acquisition transactions, virtual repositories have ensures everyone that they are useful when it comes to implementation of transactions in the variety of spheres and industries such as fundraising, energy, accounting, investment banking, family affairs, real estate, media, life science, biotechnological licensing, financial industries, legal sector, an others. Clinical studies also belong to the list of the spheres that might get benefits from a virtual data room exploitation. Will clinical researches benefit from datarooms.org?
Clinical studies are commonly associated with processing and keeping of large volumes of inside documents: research results, undercover information of the those involved in studies, etc. Undoubtedly, this information by no means might be put under the risk of misuse, loss, leakage as the consequences have a chance to be unsafe and fatal. For this reason, those involved in clinical trials are supposed to check the documents’ protection and to find a protected environment for keeping the files. Simultaneously, this undercover information have to be shared with numerous stakeholders such as those involved in life science firms, investors, licensing partners, etc. Therefore, clinical professionals have to keep the files in the safe place and, concurrently, make it available to certain groups. A virtual room is a software that can satisfy all the mentioned demands.
Commonly, virtual data rooms are protected with a strong and complex protection system that protects the documents with such features as data encryption, firewalls, personally-identifiable dynamic watermarks, virus scanning, two-step user verification process, etc. One of the newest inventions in documents’ security is referred to as “fence view” option: a Print Screen button is not working when a user enters a virtual repository and the threat of a camera-based intrusion is reduced.
Aside from a military-level security and comfy place for documents preserving, virtual platforms possess multiple other options to offer the representatives of clinical studies. For instance, being accessible 24/7 365 days a year worldwide, rooms enhance interaction between researchers and scientist that live in geographically remote places. At the same time, Q&A section
that is included in a decent virtual data room equipment makes the interaction even more simple: all the verified room visitors have a possibility to discuss certain aspects concerning a chosen information and the dialogue is linked to the file itself. For this reason, the researchers have a chance to not solely analyze the data kept in a data room but also maintain a crucial interaction via the virtual platform.
When it comes to clinical data, it turns out that not all the VDR users are allowed to be provided with the identical access to the files. Thus, the users are to be divided into the groups that take into account the reasonable level of information revelation. VDRs offer their visitors digital rights management that helps the data room owners to set up the required number of permission clusters and lay on restrictions on the access to the documents. The other virtual data room feature, namely – activity tracking, collects the information on all the activity that occurred in the repository. The information on who accessed the repository, when, which documents were worked with and how long for is mirrored in an audit report and provides the room administrators with an opportunity to identify the most active and involved VDR visitors.
The other virtual repository characteristic is that it is pretty unproblematic to organize and maintain. Such tools as bulk and drag-and-drop uploading instruments provide the room owner with a right to pack the data room with all the relevant documents in a short period of time. The same features are supposed to be utilized to update the virtual data room and to add the breakthrough clinical results. Hence, the virtual repository administrators can rapidly renew the information exchanged with users and share with them the most acute clinical findings and results. The listed traits explain why virtual platforms come in handy for clinical studies: they seem to be flawless venues for storage of highly secret and sensitive data and for maintaining contact with geographically remote colleagues and other groups of interest.